arrow_up-blue blog branches consultations events facebook-icon facebook-icon2 factsheet forum-icon forum hands key link location lock mail measure menu_plus news pdf pdf2 phone policies publications related search share subjectguide twitter-icon word instagram-icon youtube-icon

How to attend and how to vote

 Everything you need to know about the RCN EGM that's taking place on Friday 28 September in Birmingham

Attending the EGM

How to attend the EGM

Pre-registration for the EGM has now closed. This enables us to post out delegate packs in advance and save queuing on the day. 

However, you can still register to attend the EGM on the day at the venue and pick up your pack then.

If you experienced any difficultly in pre-registering for the EGM, please email Governance Support. We can ensure that you are added to the registration list and that a pack is ready for you on the day.

Funding for attending the EGM

There is no funding to attend extraordinary general meetings of the RCN.

Who is eligible to attend the EGM

All fully paid up members are eligible to attend the EGM. 

Watching the EGM without attending

If you are an RCN member you will be able to watch the webcast of the EGM online here both during and after the event by logging in with your RCN membership details.

Asking a question at the EGM without attending

Email governance.support@rcn.org.uk with your questions before or during the meeting. The Chair will ensure that as many questions as possible are answered during the meeting. Questions that are not answered during the meeting will receive answers afterwards.

Format of the EGM

The EGM will take place on Friday 28 September at the Birmingham Repertory Theatre, Centenary Square, Broad Street, Birmingham, B1 2EP. 

10.00 am – doors open 
11.00 – EGM begins

Agenda:
1.    Welcome and Introductions
2.    Opening Remarks from Dame Professor Donna Kinnair
3.    Danielle Tiplady to speak on behalf of the petitioners
4.    The Council Position from Maria Trewern
5.    Questions and Answers
6.    Summing Up and Next Steps
7.    Closing Remarks and Voting

Voting at the EGM

How voting works including calling a poll

Council has decided that this issue is of such importance that all members should have the opportunity to vote and will call a poll of all members. Members who would like to vote but are unable to attend the meeting should do this via a proxy on the ERS website. All RCN members were also sent an email on Thursday 6 September by Electoral Reform Services Ltd, who are administering the voting at the EGM. The email contained the formal notice of the EGM and a link to vote by proxy online

Members who plan to be present at the EGM do not need to vote by proxy online. They will be asked to complete a poll card at the meeting. If you have pre-registered to attend, the poll card will be posted to you with your delegate pack. If you register on the day it will be given to you when you register.  

Who is eligible to vote

All fully paid up members, including retired members, are eligible to vote.

How to appoint a proxy to vote on your behalf at a general meeting

All RCN members were sent an email on Thursday 6 September by Electoral Reform Services Ltd, who are administering the voting at the EGM. The email contained the formal notice of the EGM and a link to appoint a proxy to vote.

Alternatively members can appoint a proxy to vote on their behalf on the ERS website. Members will be asked to enter a two-part security code. Security code part one is your membership number (plus 1, 2 or 3 leading zeros to make it 8 digits long), and Security Code Part 2 is the last 4 characters of your postcode (excluding the space).

If you have any difficulties accessing the proxy voting form please contact the ERS Customer Services department on 0208 889 9203 (weekdays 9am-5pm), or email customerservices@electoralreform.co.uk.

Members who cannot attend the meeting can appoint a proxy to vote on their behalf via the link in the ERS email or the ERS website. The proxy will either vote in the way the member has indicated on the form, or the member can ask them to exercise their discretion. The latter case would be appropriate, for example, where the member would like the proxy to hear the discussion at the meeting before deciding how to vote.

The proxy is usually the meeting Chair but, if they wish, the member could appoint another RCN Council member or another RCN member.

If the member appoints any member of RCN Council as their proxy with a discretionary vote, the Council member will vote to disagree with the resolution.

When the voting outcome will be known

An indicative result will be given at the meeting. It will then be independently verified and published on the RCN website no later than Tuesday 2 October.