The voting arrangements at General Meetings are set down in the RCN Standing Orders.
RCN Standing Order 17.1 requires that all resolutions put to General Meetings are voted on in first instance by a show of hands.
After the show of hands has been carried out the Chair of the Meeting or at least ten members present in person can then demand a poll. This would happen if the issue is of sufficient import for the views of all the membership to be taken into account or when the vote in the hall is not decisive.
We followed this process at the AGM on 16 May 2018 for the vote on the resolution “To authorise Council to set RCN member subscription fees for a further five years with the commitment that fees remain frozen for 2018 and 2019”.
The resolution required a simple majority to be passed.
The show of hands in the room clearly indicated that the majority of the members in the room were in support of the resolution.
The President however decided to ask for a poll to ensure that the views would be taken into account of all those members who had cast a proxy.
The Group Secretary had explained to all those in the room that if they had already cast a proxy vote online they did not need to complete the poll card unless they wanted to change the way they had voted. It was confirmed that if a member did vote again their original vote would be discarded when ERS verified the result after the AGM.
Members completed their poll cards by putting a cross in the relevant box and they were collected in ballot boxes. After the vote ERS counted the votes and the indicative result was reported as follows.
|Votes by proxy||10,360||1,028||402|
|Votes in the meeting||603||47||9|
|Total votes cast:||12,308|
Following the AGM ERS verified the result, discounting proxy votes cast by those who subsequently attended the AGM and also voted in person, and the final result was as follows.
| Votes by proxy and in the meeting
|Total valid votes cast||12,168|
The report of voting can be downloaded.
Any questions about the RCN AGM can be sent to email@example.com.