Guide to submitting a Congress fringe event

Work is starting on a virtual fringe and exhibition programme for RCN Congress 2021 and we have drawn together a group of members from the submitting entities to work on those plans.

We are looking at developing themed content hubs in order to maintain a wide reaching programme and address a number of clinical and educational topics.

More details will be published soon.

Some useful hints and tips to support you in submitting your fringe request

All delegates can attend any of the learning and development (fringe) events at Congress. They support CPD and contribute to re-validation requirements. To make these events more widely accessible an increasing number are being filmed and available to view live and on demand after the event.

Please complete the form ensuring that you highlight the learning outcomes, and how your event will benefit its target audience.

What makes a good fringe event

When the Panel reviews each fringe event submission they look at whether the event:

• will add value to Congress
• will encourage employers to support their staff to attend
• is relevant to nursing support workers, student and/or nurse members
• is a collaboration, for example with another RCN group, external organisation or commercial partner
• involves patients, or service users if relevant
• if aimed at all delegates, demonstrates an awareness of different positions across the UK
• is evidence-based and will be properly quality assured
• has clear learning outcomes identified
• demonstrates explicit links to other areas of RCN work including educational events and programmes
• session aims and objectives are achievable within 30 minutes.

Before submitting your application ensure your event meets as much of the above criteria as possible and explain this as clearly as possible in your submission.

Choosing when to host your fringe event

Fringe event slots will be 30 minutes long. We recommend allocating 20 minutes for presenting and 10 minutes for audience Q&A and a maximum of 3 speakers for a panel discussion.

The RCN also offers opportunities to organisations wishing to host their own educational sessions. To discuss the options for sponsored educational events please email our corporate relations team or call 020 7647 3959.

The format of your fringe event

Your fringe event could be in any one of the following formats:

• Lecture - A talk/speech on a specific topic by a specialist/expert
• Seminar - An informal interactive study on a specific topic, with a range of speakers
• Discussion/debate - a topic introduced by a speaker who then facilitates open audience participation seeking their viewpoints; usually with a panel of representatives
• Q&A session - Audience-led questions to a person or panel (usually senior in their field) without agenda.

You may wish to consider running a partnership event which may feature external (i.e. non-RCN) organisations but these must be led by the RCN. These should focus on the partnership and must not be a showcase for third-party products or services. Don’t forget to describe the format of your event when filling in the application form.

Please note that we cannot pay speaker fees or honorariums  

Sponsored educational events

The RCN also offers sponsorship opportunities to organisations wishing to host their own educational sessions. To discuss the options for sponsored educational events please email our corporate relations team or call 020 7647 3940.

Please email congress@rcn.org.uk if you have any specific questions.

Submit a fringe event

Ready to submit your proposed event now you've read our guidance? Submit it here.

Page last updated - 09/04/2021