Guide to submitting an Integrated Education Programme event

Your new-look Fringe at Congress 2021

Due to the Congress fringe being held online this year, we’ve given it a new look.

The Integrated Education Programme (IEP) is a dynamic line-up that brings together fringes, sponsored sessions, student and nursing support worker events, plus health and wellbeing activities and a full exhibition experience, all via one virtual platform. This new programme is being overseen by a member-led group with representatives from across the UK..

The programme will be accessible virtually from 18-20 September and then available on-demand after the event. You’ll be able to search for sessions by theme to tailor Congress to your own interests.

Remember, each event also supports CPD and can be used to contribute to your revalidation.

Interested in submitting an item?

Do you have an exciting idea for an event which connects with one of our 2021 themes:

  • Clinical and practice development – education, learning, research
  • COVID-related topics – clinical innovation, long COVID, inequalities, infection control, health and safety across the workforce
  • Leadership, management, learning and development
  • Mental health, wellbeing and self-care
  • Organising for Change (engage, educate, empower)
  • Workforce – safe staffing, pay, terms and conditions.
     

Anyone who is part of an RCN forum, board, branch, network, group, or from an RCN department/country/regional office, is invited to submit a proposal. These groups of members should work in collaboration with at least one other group to deliver joined up content within the themes.

The closing date for applications is 5pm, Friday 18 June.
 
To apply, please complete this form.

Some useful hints and tips to support you in submitting an item for the Integrated Education Programme (IEP):

The new format this year will bring together fringes, sponsored sessions, student and nursing support worker events as well as health and wellbeing activities to create an integrated education programme at Congress 2021.  This programme will be delivered virtually using the world leading all-in-one virtual conference platform, Hopin. 

All delegates can join any of the virtual learning and development sessions at Congress. They support CPD and contribute to revalidation requirements. To make these virtual sessions widely accessible, where agreed and appropriate, they will also be recorded and available to view on demand after the event.

What makes a good integrated education programme event

When the Panel reviews each submission they look at whether the event:

  • demonstrates collaboration, for example with another RCN group, external organisation or commercial partner
  • has synergy with the themes
  • will add value to Congress
  • will encourage employers to support their staff to join
  • is relevant to nursing support workers, student and/or nurse members
  • involves patients, or service users if relevant
  • if aimed at all delegates, demonstrates an awareness of different positions across the UK
  • is evidence-based and will be properly quality assured
  • has clear learning outcomes identified
  • demonstrates explicit links to other areas of RCN work including educational events and programmes
  • session aims and objectives are achievable within 30 minutes.

Before submitting your application, ensure your event meets as much of the above criteria as possible and explain this as clearly as possible in your submission.

Choosing when to host your fringe event

IEP event slots will be 30 minutes long and take part across lunchtime and early evening during the 3 days of Congress, 18-20 September. We recommend allocating 20 minutes for presenting and 10 minutes for audience Q&A and a maximum of 3 speakers for a panel discussion.

If your event is selected, you will be contacted via email in July 2021 to confirm the details and your allocated time slot within the programme.

The format of your integrated education programme event

Your integrated education programme event could be in any one of the following formats:

  • Lecture - A talk/speech on a specific topic by a specialist/expert
  • Seminar - An informal interactive study on a specific topic, with a range of speakers
  • Discussion/debate - a topic introduced by a speaker who then facilitates open audience participation seeking their viewpoints; usually with a panel of representatives
  • Q&A session - Audience-led questions to a person or panel (usually senior in their field) without agenda.

You may wish to consider running a partnership event which may feature external (i.e. non-RCN) organisations but these must be led by the RCN. These should focus on the partnership and must not be a showcase for third-party products or services. Don’t forget to describe the format of your event when filling in the application form.

Please note that we cannot pay speaker fees or honorariums.  

Sponsored educational events

The RCN also offers sponsorship opportunities to organisations wishing to host their own educational sessions. To discuss the options for sponsored educational events please email our corporate relations team or call 020 7647 3940.

Please email congress@rcn.org.uk if you have any specific questions.

What happens next?

Submitters will receive an email in July 2021 with the outcome of the Review Panel.  We expect to receive many more submissions than we have space for on the programme so please don’t be too disappointed if your event is not accepted.  Collaborative submissions are encouraged to bring together multiple entities and create an integrated education programme for all delegates.  We give everyone feedback after the selection process has taken place.

If your event is selected, the RCN Events Team will be in touch to introduce the virtual conference platform, Hopin, and discuss the options of pre-record, live or pre-record with live Q&A events.

Submit an Integrated Education Programme event

Ready to submit your proposed event now you've read our guidance? Submit it here.

Page last updated - 30/04/2021