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Fringe event submission guidance

Fringe selection process and criteria

A panel made up of the Chair and Vice Chair of Congress as well as the Chairs of the Forum Governance Group, Trade Union Governance Group, and the Health Practitioners Committee will make the final selection for the Congress 2017 fringe programme.

They will review each submission and make their selection based on whether or not:

  • the event will add value to Congress
  • it will encourage employers to support their staff to attend
  • it is relevant to health practitioner, student and nurse members
  • it is a collaboration, for example with another RCN group
  • it involves patients, or service users if relevant
  • it demonstrates an awareness of different positions across the UK
  • the submission is evidence-based
  • the organisers can demonstrate the quality and accuracy of their session
  • practical and learning outcomes and next steps are clearly identified
  • the session and identified outcomes can be achieved within the session times.

Congress Fringe 2017 schedule

 Breakfast events
 Minimum of 30 minutes
 Start time 8:15am
 Lunch events
 45 minutes
 During Main Hall lunchtime break
 Evening events
 45 minutes
 After the Main Hall conclusion
 Sunday 14 May      
 Monday 15 May      
 Tuesday 16 May      not available
 Wednesday 17 May  not available    not available

Fringe events can be in a range of formats. For example:

  • Workshop/skills development: An opportunity for delegates to learn a particular new skill
  • Lecture: A talk/speech on a specific topic by a specialist/expert
  • Seminar: An informal interactive study on a specific topic, with a range of speakers
  • Discussion/debate: A topic introduced by a speaker who then facilitates open audience participation seeking their viewpoints; usually with a panel of representatives
  • Q&A session: Audience-led questions to a person or panel (usually senior in their field) without agenda.

You may wish to consider running a Partnership event which may feature external (ie non-RCN) organisations but these must be led by the RCN, should focus on the partnership and must not be a showcase for third-party products or services.

There is no charge to host a Fringe event, with the exception of third-party led sponsored educational seminars – see below.

Please note that if you wish to tailor your event beyond the standard AV package*, all approvals and associated costs, logistics, and contractual arrangements are the responsibility of the submitting body. Please email if you have any specific questions.

Sponsored educational events

Organisations wishing to host an event should make an application via the Corporate Relations team. These events will be promoted as sponsored educational events and a fee will be charged. To discuss the options for sponsored educational events please contact Julie Ballard on 020 7647 3940 or email:

* The standard AV package consists of a laptop, projector and screen. Some larger rooms will have microphones. A full outline of your included AV will be listed in your event confirmation notification. Please email if you have any specific questions.