Preparation:Read through the information about the event before joining the online meeting attending
Please do not share the link to your meeting with anyone else (or on any public/ unrestricted site or social platform). Instead, please advise colleagues to book a place – we have plenty of spaces available.
Allow yourself a few minutes before the start of the meeting to locate the meeting invitation and open your documentation ready to join.
Make sure you are set up properlyPrepare your environment. Ideally a quiet room, with door shut to prevent interruptions. Please never join a call or meeting whilst driving – this is a risk to both yours and other road user's safety.
If you intend to speak in the debate check your camera is positioned correctly. The camera should be pointing at you (so that your head and shoulders are seen). Please try and avoid sitting with your back to a bright light source, where possible.
Reduce or close unused applications and set other call systems to 'do not disturb'.
Mute any other devices or apps to prevent interruptions. If you require subtitles, you can click the ‘cc’ button in the bottom right of the screen to display these during the debate.
Joining the meeting:Join the meeting a minute or so early so that the event can start on time.
Join the meeting with your microphone muted.
If you are joining with your camera on, consider using a blurred background or appropriate background image. This can help ensure your privacy and, where the background is busy, it is less distracting for other attendees.
Speaking in the debateWhen you wish to join the speaker queue, put your name in the chat box. The Chair of Congress will then be able to manage the speaker queue more easily. Don’t use the “virtual” hand facility in these debates as not everyone has that facility and the Chair will not be able to see as easily who is in the queue.
When asked to speak remember to unmute yourself, and (if you wish) put your camera on.
When you are not speaking, put yourself on mute to reduce background noise.